How To 4 min read Updated February 2, 2026

How to Dictate in Outlook on Mac (Email Voice Typing Guide)

Outlook is packed with messages and follow-ups. Dictation lets you reply faster and keep your tone more natural. Here’s how to dictate in Outlook on Mac.

Table of Contents

  1. Using Voice Anywhere in Outlook
  2. Using macOS Dictation
  3. Punctuation Commands
  4. Best Practices for Work Emails
  5. Troubleshooting

Using Voice Anywhere in Outlook

1 Start a New Email or Reply

Open Outlook, click New Message or Reply, then click inside the email body.

This section covers important information about using voice anywhere in outlook. Voice Anywhere makes this process simple and efficient for all Mac users.

Using macOS Dictation

2 Click Voice Anywhere

Use the floating mic to dictate directly into Outlook without switching apps.

This section covers important information about using macos dictation. Voice Anywhere makes this process simple and efficient for all Mac users.

Punctuation Commands

3 Dictate in Short Paragraphs

Keep paragraphs short for readability. Say 'new paragraph' between ideas.

This section covers important information about punctuation commands. Voice Anywhere makes this process simple and efficient for all Mac users.

Best Practices for Work Emails

4 Review Names and Numbers

Double-check recipients, dates, and numbers before sending.

This section covers important information about best practices for work emails. Voice Anywhere makes this process simple and efficient for all Mac users.

Troubleshooting

5 Send

Stop dictation, then click Send.

This section covers important information about troubleshooting. Voice Anywhere makes this process simple and efficient for all Mac users.

Frequently Asked Questions

Can I dictate in Outlook Web?
Yes. Voice Anywhere works in any browser, so it works in Outlook Web as well.
Does Outlook have its own dictation feature on Mac?
Some Microsoft apps include Dictate features depending on your version and subscription. Voice Anywhere works regardless.
How do I add punctuation by voice in Outlook?
Say punctuation words like 'comma' and 'period'. Voice Anywhere will insert the proper characters.

Try Voice Anywhere Today

The fastest way to dictate on your Mac. Download free and start speaking.

Download for Mac - Free

Related Guides

How To

Dictate on Mac
How To

Dictate in Word